Posted on : 25-06-2009 | By : Live Concert | In : Country Music, Live Music
Four Crucial Ingredients gathering Planners Must Know
Involving live music into any corporate party isn’t as simple as it seems. Besides deciding on the band, there are four facets you must contemplate in order to have a hope of having a successful event. They are, in the order of importance:
3) Technical set Up
4) performer Character
In a moment I willtell you the details of the crucial issues that can aggravate and potentially ruin an otherwise beautifully accomplished chance. It will just take several minutes, but as you read this page, more and more, you’ll start to feel better and better about engaging live music for your next business or social event. Virtually all vital ly is . . .
As an gathering planner, your ability to keep numerous things in mind when employing artists. Selection of the best Venue is the 1st ingredient you will need. This ability alone may distinguish you as a professionals in an industry filled with amateurs.
When selecting the Club, be certain the room size is in proportion with the number of guests who’ll be attending.
I got into this business as a singing piano player. When I am performing I need to connect with the listeners. If the room size is proportionate to the crowd size, I could do my job successfully. If the room is too extensive and there are not enough warm bodies in attendance, the listeners will feel too intimidated to approach the band. When you keep the performer close enough to your attendees will feel comfortable enough to interact with the artists and vice versa.
Have you noticed yet that keeping the Venuesmall so the band may be close to your attendees will increase your occasions of having a successful event? Depending on the act, you may leave a little dance floor in front of the band. But all in all, keep the crowd near the performer and allow the performer to be an integral part of your event.
I’ve a lot of the time worked with party planners who are clueless when it comes to what size stage is necessitated for a band.
If you fail to plan ahead, then you are getting ready ahead to fail.
Here are the stage specs for numerous sized bands:
3 Piece – 8 feet by 16 feet
5 Piece – 16 feet by 24 feet
12 Piece – 16 feet by 32 feet
With the is newly acquired information, experienced event planners will always like to go with a room with a stage rather than just placing the performer on the same level as attendees. Proper getting prepared for stage requisites avoids major headaches the day of the show. likewise, having the performer on a stage allows them to be seen by anyone even by the individuals in back.
When selecting the Venue, you’ll also need to keep in mind the acoustics of the room. High ceilings and flat walls with lots of windows and no curtains to muffle the sound are not optimal environments for bands. Work with an experienced sound individual to mix the band and equalize the room and eliminate feedback.
There are only a handful of substantially few good professional artists anymore. If you do not know a good booking agent, you will be hard pressed to find them. A good agent will be the one to stimulate you thru the minefield of mediocre, amateurs with amps that have no volume control knobs.
As an get together planner you need to figure out your get together theme and then contact a skill booking agency to see If the re are bands that fit.
The the majority a wide variety of styles. A good group of artists knows tunes from the ’60s, ’70s, ’80s and ’90s. Frank Sinatra has never gone out of style. So make sure the band plays what we call “Jazz Standards”. Depending on your party and your geographical location, it’s either “Country Music is King!” or “Classic Rock n Roll Rules!”. Know your demographics before employing a band.
As with any vendor, you get what you pay for. Let us talk about budget. I wonder, even as you continue to read this report, if you realize the amount of time a performer puts in before receiving a paycheck to practicing their instruments, learning and memorizing repertoire and coordinating lights and choreography. Many bands require anywhere from $1,200 to $45,000 per gig. Experienced booking agents will be able to place the right performer for the party. With any event, experience wins every time. Ask for references and testimonials.
Technical session Up
Once your artists are booked, you now need to cover logistics. Tech performance up includes the movement and placement of equipment and sound checks. Bands again and again bring their own equipment.
Amplifiers, instruments, a Public Address (PA) system for vocals, lighting towers all the way down to carpet for the drums need to be set up and placed and checked and moved and double checked again. Allow enough time for all of these details to be adequately addressed well before show time. Because it is not IF something goes wrong, it’s WHEN something goes wrong. And it always does with a band. Give them enough time to fix it.
Sound check must take place no later than 3 hours before the performance start time. Load in should occur 1 or 2 hours before that. The sound check should take no more than an hour, and following that, let the performer go back to their rooms, freshen up, take a nap, grab a meal. They should return NO LATER than 30 minutes before their performance.
Musicians have traditionally had a reputation for being evil practitioners of any number of very colorful vices. It has been my experience, however, that all of us are no different than any other industry be it stock brokers, medical personnel or city workers.
Use these simple rules and you’ll notice you might keep any group of performers in line.
• Performer members should not eat any food in buffet lines or inside the ballroom area. They should have a separate area or a “Greenroom” where they may eat, drink, warm up their vocal cords, stretch out and generally prepare for the gig.
• During a performance, performers ought to not consume alcohol or smoke. If they cannot wait a few hours to partake of their favorite libation, fire them on the spot. You’ll avoid headaches and embarrassment down the road. In addition, you’ll get the reputation you will not tolerate any such behavior. Trust me. Word will get out you are a professional gathering planner.
Ultimately remember :
Treating artists with dignity and respect translates into a happy performer which brings you happy clients and attendees who enjoy the entire party no matter what the occasion.
You are now armed with the four meaningful ly critical ingredients for success that you did not have before. If you’ve learned this information through the school of hard knocks, you can feel assured that you are a true professional.
Now picture the night of the event. Following dinner (if it’s served), lights should be dimmed, the band is introduced, they hit the 1st chords and the excitement ripples through the room. people move towards the dance floor and the smiles appear on anyone in the room. Why? Because you did your job and provide d an exquisite ingredient that every business get together needs: Live Music.